【Amazon】Executive Assistant, Amazon Logistics, Japan
仕事内容
Job summary：
The JP Ops organization is looking for an Executive Assistant who is responsible for general administrative coordination. Provides overall administrative, secretarial and organizational support to Directors of Amazon Logistics.
Serves as the group assistant roles for team support tasks. Serves as central point of contact with other departments and external contacts. Performs special projects as appropriate/directed if necessary.
Tasks includes:
1) Schedule Coordination
•Monitor and manage the Directors' schedule
•Maintain the Directors' contact list and files
•Coordinate weekly staff meetings and conference calls (Japan and International)
•Assist management members in scheduling large meetings
•Work across geographies with other executive assistants for cross-geographies meetings, conferences etc.
2) Trip Coordination
•Travel arrangement including internal approval processing, transport & hotel booking through admin., expense claim
3) Documentation
•Assist with preparation of departmental presentations (Word, Excel and Power Point) reports and translation in either Japanese or English, department/company communications, as requested/appropriate
4) Coordination of Visitors
•Help preparing leadership visits and schedules
•Making appointments and booking meeting room
•Welcoming visitors
5) Coordination of meetings
•Includes lunch meeting, meal catering and all aspects of presentation.
6) Prepare expense reports for the Directors
7) Basic Analysis with data available internally
8) Lead some internal projects if necessary
•Serve as departmental space/facilities coordinator, and the monitoring of People Soft data (internal people registry) to ensure its accuracy
•Serve as departmental supply admin
•Maintain departmental organization charts
•Logistics arrangement for Seminars
•Maintain office environment with 5S methods
•Other administrative jobs
応募資格(必須経験など)
基本条件
-Business level of English (reading and writing skills); Business level of Japanese skills
-Basic analytical/documentation skill using PC (Word, Excel, PowerPoint)
歓迎条件
-Education: Required Degree Associates Degree or equivalent experience Preferred Degree Bachelors’ degree preferred Secretarial degree
-Experience: General Administrative Coordination 3+ years Secretary Experience
-Be able to recognize and protect confidential information
-Excellent Communication/Negotiation (internal/External), Presentation
-Capable of Dealing with ambiguity and facilitate Multi-task
-Excited about working in a diverse group and contributing to an inclusive culture