E T Temporary 【Other】
仕事内容
Role & Responsibilities:
ETT will provide a wide range of administrative support to the Unit/Team.Her/his duties and responsibilities will include, but not limited to, the following:
• Providing full logistical and secretarial support to business related activities, including: (i) arranging travel schedule; (ii) organizing meetings/events/workshops, (iii) coordinatingschedules taking priorities into account, monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders, (iv) maintaining up-to-date work unit project and other files (both paper and electronic) and (v) translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and Japanese.; and assisting in preparation of various presentation materials in power point.
• Providing primary assistance in the implementation of the unit's work program, including some specialized support in a specific areas, e.g. task management, database management, editorial assistance, procurement, etc.
• Assisting Managers/Transaction Leaders in managing stakeholder relationships, which includes both internal and external IFC clients.
• Assisting clients and partners in implementation of marketing and communications plans/ strategies for Program. eg) IFC Japan brochure.
• Manage IFC Japan external website and update contents frequently. This includes uploading press release in Japanese, publications; development of IFC Japan site and stories, draft summary of Japanese sponsored projects.
• Assist Japan Recruitment Mission and contribute to IFC’s efforts to hire diverse candidates.
• Identifying and resolving diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining an appropriate application.
• Understanding of IFC guidelines and procedures for project cycles; serving as information resource on status of projects. Ensuring effective filing of a variety of documents and correspondence, including primary project information, appropriate clearances, uploading and downloading documents in Idesk/ASOP etc.
• Serving as an information resource on status of project/products (e.g. procurement, contract management, portfolio monitoring & reporting) and drafting a variety of correspondence.
• Undertaking ad hoc inquiries in standard and non-standard databases. Retrieving, maintaining and presenting data.
• Attending meetings and participating in field work and other program activities as may be required by the Manager.
• Suggesting ways to enhance work organization and effectiveness.
• Attending meetings, drafting minutes and ensuring timely clearance and distribution.
• Working closely with other ACS staff in the office and providing back-up support to other assistants.
応募資格(必須経験など)
Selection Criteria
• Ideally a Bachelor’s degree with at least 5 years of relevant experience, preferably in the private sector.
• Excellent written communication skills, ability to draft a variety of correspondence and edit materials independently.
• Experienced working within tight deadlines and under pressure; flexibility to work overtime during peak periods on a short notice.
• Demonstrated capacity to multitask and prioritize workload, work with minimal supervision with initiative and resourcefulness. Ability to follow through team’s priorities and respond to requests for information in a timely manner.
• Excellent time management and organizational skills. Ability to demonstrate good judgment, tact and high level of discretion in dealing with confidential and sensitive matters.
• Outstanding interpersonal skills and sound judgment to effectively deal with staff at all levels.
• Full proficiency in Japanese and English, both written and spoken.
• Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.
Job #:req13251