Executive Assistant
仕事内容
What you will do
・All round support, involving answering phone calls, diary management, arranging internal and external meetings.
・Arranging team meetings and department Town Halls.
・Preparing meeting agendas, coordinating meeting participants (internal and external including auditors/regulators), and managing meeting reminders as needed. Follow up with meeting minutes where appropriate.
・Making all necessary arrangements for business travel, including visas and scheduling meetings.
・Establish professional and effective communication at all levels.
・Handle sensitive and confidential materials.
・Organizing itineraries for overseas visitors.
・Additional ad hoc administrative duties, which may include handling projects involving gathering data for reports and presentation, maintaining / updating organizational charts, correspondences, back-up support for other administrative assistant or business support in the department.
応募資格(必須経験など)
Your background
・Extensive experience required of providing support at a one to one Senior Level, ideally within the Banking industry.
・Has strong communication and organization skills.
・Commitment of quality standards with intelligence and creativity.
・Proactive style and ability to prioritize, to pre-empt and manage multiple and changing priorities.
・Ability to work independently and as a team player.
・Capable of working efficiently in a pressure environment.
・Mature, calm, diplomatic and professional at all times and at all levels.
・Excellent MS Office: Word, PowerPoint, Outlook, Excel.
・Information gathering and information monitoring skills.
・Flexible approach to overtime and out of hours working patterns.
・Be able to problem solve and use own initiative.
・Able to confidently interface with senior stakeholders (internal/external).
・Shows very keen attention to detail.
・Has a flexible, adaptable ‘can do’ attitude.
・Willingness to take responsibility.
・Culturally sensitive to global team
・This position will require business level language proficiency in both English and Japanese